In effect since 26 March 2018 - Last revision date: 16 February 2021
For EclecticIQ B.V. and/or its group member companies ("EclecticIQ", “Controller”) it is an essential goal to ensure that we protect the information entrusted to us by you, our customers and the users of our EclecticIQ websites or services. At EclecticIQ we are committed to upholding the highest privacy and data protection standards. This is critical for the maintenance of your privacy and for the professional standards to which EclecticIQ is holding itself. We also believe it is important to be transparent when it comes to our information handling and we are committed to fulfilling the requirements under the General Data Protection Regulation ("Algemene Verordening Gegevensbescherming") (hereafter referred to as "GDPR") and for you to be able to exercise your rights thereunder.
Our collection and processing of personal information varies by context. Below you can find information regarding how we process different categories. In this Privacy Notice we want to let you know also how and why we collect personal data, inform you about your rights and how you can contact us.
In this Privacy Notice we will use the terminology as defined in the GDPR. This Privacy Notice is not applicable to any internet websites controlled by third parties that our websites or services may link to but which are not affiliated with EclecticIQ and/or its group member companies. We assume no liability for the contents of such third-party websites.
How do we collect your data?
You directly provide us with most of the data we collect. We collect data and process data when you:
- when you register online or place an order for any of our products or services;
- when you voluntarily complete a customer survey or provide feedback on any of our message boards or via email;
- when you use or view our website via your browser’s cookies;
- when you provide us with information in relation to your attendance at any of our hosted events;
- when you provide information to us by filling in forms on this web site;
- when you contact us, for example, to enquire about our services or apply for a job;
What kind of data may we collect?
We collect data from you or about you when you use our website, products, and services or in other interactions. The specific data we collect about you depends on what you use and how you use it. We may collect:
- Contact details such as name, address, telephone number and email to respond to any queries that you may have or to comply with the legal obligations we are subject to in the Netherlands or in other jurisdictions. Some of these legal obligations are related to the processing of so-called special categories of personal data;
- Employment information about you at your company such as job title, position including preferences and interests in professional context; and Financial information- for you to obtain a particular service, product and/or resource offered by us on our website or for the performance of a contractual relationship with you;
- Professional information such as job titles, previous roles, and professional experience and qualifications, where you provide the information to us, information concerning your interests both business and personal and content you have uploaded to handle your job application;
- Details regarding your attendance at our events, or an event where we met you, details of your visits to our website including, but not limited to, traffic data, location data, and web logs; Feedback, comments or questions about EclecticIQ, or concerning our programs and services, clickstream behavior such as which links you click and when. We may obtain personal data about you from other sources, such as public registers or other publicly available information. We collect those to optimize your use of the website or services in order to have an experience which is truly tailored to you based on your personal data and for marketing and business development activities, such as newsletters, invitations or registration for our events and other marketing communications that may be of interest to you;
- Unique user information such as login ID, IP address, username, password and security question and photos or video of you recorded at our premises. We might collect those in the context of prevention and mitigation of cyber incidents and threats and to verify your identity in the event of a data subject request or a security incident.
We will process your personal data based upon one or more of the following legal grounds:
- Performance of a contract;
- Compliance with a legal obligation; and/or
- Legitimate interest.
- Your consent;
How do we store your data?
We collect and process personal information about: (i) website visitors; (ii) customers, suppliers, business partners (and their directors, officers, employees, managers, affiliates and agents); (iii) employees, contractors and staff (and applicants / candidates); (iv) other visitors and people we connect with for professional or social reasons.
We may share your personal data with other group member companies of EclecticIQ, as well as with EclecticIQ and its group member’s affiliates, agents and service providers (as listed below) in accordance with this Privacy Notice and our Cookie Notice, so they may offer you products or services, that you might be interested in or process information on our behalf. This does not apply to any personal data included in a job application via our corporate website, which information will only be shared with our recruitment and hiring team. We will only retain information about you for as long as necessary to fulfil the purpose for which we collected it, unless applicable law requires a longer retention period or to establish, exercise or defend legal rights.
For example, for the purpose of sending you newsletters, your e-mail address will be retained as long as you are subscribed to our newsletter. If you do not wish to receive our newsletter anymore you can simply unsubscribe. If you applied for a job via our website, your submitted personal data is automatically deleted after 120 days or sooner upon request.
We may share your personal data with among others the following third parties and their successors.
- EclecticIQ group member companies such as EclecticIQ North America, Inc.
- EclecticIQ agents, partners (including but not limited to distributors and resellers) and vendors;
- Suppliers, processors and/or service providers, as well as our legal representatives and our auditors;
- In the context of attracting investments, a merger, takeover, divestment or other corporate strategic reasons, personal data can be (occasionally) shared with third parties. And only upon its request and provided the request has been submitted on legitimate grounds:
- Local, European and International supervisory authorities;
- Any competent law enforcement body, regulatory, government agency, court or other third party where we believe disclosure is necessary (i) as a matter of applicable law or regulation, (ii) to exercise, establish or defend our legal rights, or (iii) to protect your vital interests or those of any other person.
List of our subprocessors relevant to your data processing can be provided upon request.
Data security and data transfers
We take data security extremely seriously and are continuously looking for ways to keep enhancing our data security standards. For instance, we use Secure Sockets Layer (SSL) technology connections whenever processing sensitive data and our third party API tokens come equipped with high level encryption.
The transmission of personal data as described in this Privacy Notice may include overseas transfers of personal data to countries whose data protection laws are not as comprehensive as those of the countries within the European Union. Where required by European law, we shall only transfer personal data to recipients offering an adequate level of data protection. In these situations, as may be required, we make contractual arrangements to ensure that your personal data is still protected in line with European standards.
EclecticIQ would like to send you information about products and services of ours that we think you might be interested in and you might like, as well as those of our partners.
If you have agreed or have subscribed to receiving our marketing materials, you may always opt out at a later date. You have the right at any time to stop us from contacting you for marketing purposes or giving your data to other members of our company group.
What are your data protection rights?
As a Data Subject you might have certain rights under GDPR. These are:
- The right to be informed; This means anyone processing your personal data must make clear what they are processing, why, and who else the data may be passed to.
- The right of access; this is your right to see what data is held about you by a Data Controller.
- The right to rectification; the right to have your data corrected or amended if what is held is incorrect in some way.
- The right to erasure; under certain circumstances you can ask for your personal data to be deleted. This is also called ‘the Right to be Forgotten’. This would apply if the personal data is no longer required for the purposes it was collected for, or your consent for the processing of that data has been withdrawn, or the personal data has been unlawfully processed.
- The right to restrict processing; this gives the Data Subject the right to ask for a temporary halt to processing of personal data, such as in the case where a dispute or legal case has to be concluded, or the data is being corrected.
- The right to data portability; a Data Subject has the right to ask for any data supplied directly to the Data Controller by him or her, to be provided in a structured, commonly used, and machine-readable format.
- The right to object; the Data Subject has the right to object to further processing of their data which is inconsistent with the primary purpose for which it was collected, including profiling, automation, and direct marketing.
- Rights in relation to automated decision making and profiling; Data Subjects have the right not to be subject to a decision based solely on automated processing.
If you wish to exercise your rights or have questions, remarks or complaints regarding the collection or use of your personal data or regarding this Privacy Notice, please contact the relevant website or service provider or at EclecticIQ you may contact [email protected]. If you believe that we do not comply with applicable privacy and data protection regulations, you may file a complaint to [email protected] or alternatively with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).
Cookies are small files that record and store on your device the details of your activity when visiting a website. Cookies help to analyze web traffic and allow web applications to respond to you as an individual. Check our Cookie Notice.
Changes to the Privacy Notice
We will update this Privacy Notice regularly in order to ensure ongoing compliance with the GDPR, applicable privacy law and further developments and we advise that you check our website regularly for updates. The updates will be dated in the beginning of this Privacy Notice.
How to contact us?
The details for contacting us are available at www.eclecticiq.com/contact. If you wish to exercise your rights or have questions, remarks or complaints regarding the collection or use of your personal data or regarding this Privacy Notice, please contact [email protected].
Personal Data of Children
EclecticIQ does not direct any of its pages, products or services to children, as defined under applicable law, and we do not knowingly collect personal data from children. We are committed to protecting the privacy needs of children and we encourage parents to monitor their children’s online activities and interests.
If you become aware that your child has provided us with their personal data without your consent, please contact us at [email protected] and we will delete his/her data from our files.